About Rubik Property Management App

Rubik PMS App is the most modern application built for Real Estate Companies who Sell, Lease & Manage Facilities. It is a game changer! It brings a new level of transparency and collaboration that is critical to transform property companies and deliver new digital customer experiences.




Built on cloud platform used by 40,000+ companies, the app handles the complete spectrum of property management starting from Project/Communities Setup, Towers/Villas/RV's/Commercial Properties, Units & Prices, Sales & Lease Contracting, Daily Facility Management. This coupled with integrated financials and business intelligence provides one complete solution for all your departments and people. In simple words one single system to manage all your Real Estate Operations.



With Rubik PMS & FMS App - You Can Manage

Residential Properties

  1. Apartments & Condos
  2. Housing Communities
  3. Villas & Houses
  4. HOA's
  5. RV Units
  6. Manufactured Homes
  7. Student Housing
  8. Mixed Residential Properties etc..

Commercial Properties

  1. Office Buildings
  2. Special Economic Zones
  3. Retail Buildings
  4. Technology Parks
  5. Malls & Outlets
  6. Community Buildings
  7. Industrial Buildings
  8. Mixed Commercial Properties etc..

Hospitality Properties

  1. Small & Medium Hotels/Motels
  2. Bed & Breakfast Boutiques

  3. RV Parks

  4. Camping Grounds

  5. Vacation Rentals

  6. Small Resorts
  7. Parks & Recreation
  8. Hostels etc..



Powerful Features. Designed Specifically For Real Estate

What can Rubik PMS App do ? Take a Look





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Plan. Organise. Sell & Track Your Properties. In One Visual, Collaborative Application.

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Helps you easily create all your real estate projects, track leads, customer relationships, sales pipeline, and tasks in one place so you can focus on closing the deals and not other things around.


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Create a multilevel towers and unit structure and set pricing by unit types and area etc. Add assets to units, upload pictures, floor maps, add notes related to a specific unit or property directly.


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Save time by creating Sales & Lease contracts on your branded templates with all the contract data filled in automatically, set up various pricing rules, add multiple services to one contract in one place.


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Seamless accounting lets you track payments visually, take action, remain organized and stay in control of the complex payment schedules. It handles the complete accounting, revenue for developers.




#1 Modern Cloud PMS App For Real Estate Industry


Powerful, User Friendly & Fully Customisable.







Created For Property Companies

For years, property developers like you have been forced to use excel sheets, offline complex systems to manage their real estate projects. Those days are over. With Rubik PMS, you will get 360 degree view to manage multiple properties, units, departments and teams. Work with a property management software that adjusts to your business, rather than one that forces you to adjust.





PMS Homes (1)



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A Truly Modern User Interface

Our new interface utilises the latest technology to deliver the clean, sleek, streamlined experience users have come to expect from latest web technologies. We know your business is always on the go, so we optimised the entire interface to be fully functional and easy to learn.







Why is Rubik PMS App Unique ?

Rubik PMS App is built from the ground up to be an enterprise class property management software coupled with the user experience,  functionality & flexibility that you’ve never experienced with any other software in the market. We set out to build the most intuitive yet powerful platform for property management companies. Most importantly, you’ll find the most advanced customisation to make it easier for you to­ tailor the app to your business, not the other way around.




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Setup Your Complete Projects/Communities & It's Amenities






Setup Projects/Communities

Projects/Communities are the central part of your operations. We made it super easy to set up and a joy to use. You can setup wide variety of real estate projects such as Housing Communities, Apartments, Town Houses, Villas, High Rise Towers, Condos, Recreational Vehicles (RV's) and lot more with complete details required for selling, leasing, short term rentals, vacation rentals etc. In addition to this you can configure several other parameters such as Sales teams, Agents, Accounting Postings etc


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Create Towers/Houses, Units and Pricing

Once you define your property, you can setup different hierarchies such as property group, number of towers & floors per tower, villa and individual units etc. You can define multiple unit configurations as you need such 2 or 3 or 3.5 etc Bed Rooms. Define multiple pricing items to be included in Sales Quotations, Contracts and add multi currency pricing, payment methods by project.







View Sales & Lease Availability

Once your properties and units are ready to sell, the next thing is to give your Sales Teams a powerful way to view and search availability of Units across projects, types, price ranges, furnished, unfurnished etc. The  Color-coded calendars provides instant view of complete property in a single view without the need to juggle between multiple systems, documents etc. Your sales and agents can view beautiful unit photos, amenities and present them to your customers in a seamless manner. They can book tours, print branded data sheets about units etc






Property Availability



Capture Leads, Generate Quotes / Contracts & Much More. 


What can Rubik PMS App Do ? Take a Look








Capture Leads & Nurture Them

Leads are the lifeblood of any real estate company — and in reality, of any company. You should organise your sales process, win more deals, and create happy customers. The app allows you to capture the leads from Websites, Landing Pages, Property Sales Sites, Social channels and other sources to get an unified view of opportunities. This helps you to deliver outstanding customer experiences by breaking barriers between marketing, sales, and support teams so that everyone views the same unified data.







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NetSuite Sales & Lease Contracts



Generate Sales Quotes & Contracts

Streamline your quote and order process with a fully integrated quote-to-order, cash and fulfilment solution. Create standard operating procedures to guide your process. Your sales reps or community managers can generate Property/Unit specific quotes to their prospects on the fly. Create conditional logics and required steps to ensure the team will stay on track.Automate repetitive manual work and view all interactions and deal information in one location. Stay up to date with every deal and watch them flow through each stage.







Screening, Payment Plans & Much More..

Completing a Property Sale is never as easy as just getting a customer to agree to commit. Along with the surface details of any sale, there are hundreds of smaller tasks such as customer screening, payment plans, legal documents, approvals etc that must be completed in order for everything to function properly. Create customisable sales processes that fit for your property/company. Automate more tedious tasks and never let a deal or lead go without a follow-up to always stay on top of your sales game. This provides holistic view of all the steps involved in the sales process and guides your team to perform their task in a single view.









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Manage Leasing, Tenant Screening, Rent Collection etc

So we’ve designed Rubik PMS App to be very intuitive and drives actions that drive deals to close







Property Lease Management

The app offers powerful property lease management solution that centralises you lease data across all your properties and units. You will have a single and streamlined view of your leased and vacant units. It gives all tools to manage lease related aspects of your properties. You can generate lease quotes, renewals, terminations etc and streamline process such as tenant screening and accounting operations. You can accept rental applications from your customer portals, and process any related fees.





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Rental Applications & Agreements

Organise your rental applications in an easy-to-follow process, where you guide your tenants through a simple, step-by-step on-boarding. Customise applications to put you in control of how much or how little information you want to receive and enable applicants to upload supporting documentation quickly. The applications will be seamlessly linked with relevant quotes/contracts in your leasing process








Actionable Dashboards

Stop digging for the answers you need across multiple systems! The app provides 360 degree view of your business via easily consumable reports and dashboards to help you visualise your performance for better decision-making. The app gives you a beautifully simple overview of your company. Know what you’ve been doing and see what’s next.







Integrated Accounting

Close quickly with confidence and report financials faster and accurately







Most Modern Accounting App

Used by thousands of organisations worldwide, NetSuite's financial management solution expedites daily financial transactions, accelerates the financial close and ensures compliance. Our cloud-based single platform architecture ensures complete real-time visibility into the financial performance of the business from a consolidated level down to the individual transactions.










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Streamlined Compliance

NetSuite cloud financials and accounting software helps finance leaders design, transform and streamline their processes and operations. NetSuite seamlessly couples core finance and accounting functions with strong compliance management, which improves business performance and increases financial close efficiency while reducing back-office costs. With real-time access to live financial data, you can quickly drill into details to quickly resolve delays and generate statements and disclosures that comply multiple regulatory financial compliance requirements such as ASC 606, GAAP, SOX and others.








Powerful Reporting & Analytics

With NetSuite, your finance team gets more than automated and accurate financial statements. Your entire organisation gains a modern financial reporting experience that delivers real-time financial analysis across every dimension of your business for detailed insights into corporate performance and improved business decision making.






We are a NetSuite Powerhouse

More than 40,000 Organizations and Subsidiaries Worldwide...and Still Growing

  • Companies Worldwide Manage Their Business with NetSuite
  • One System For Your Entire Company
  • Software That Grows With You
  • Eliminate IT Maintenance and Upgrade Costs
  • Better Decisions Faster

We Are Here To Help You. Contact Us

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